By-Laws

of

Brookings Basketball Association

Preamble

The Brookings Basketball Association (“Association”) was first formed in 1996 to promote youth basketball.

Article I

Purpose

The Association exists to complement the basketball programs already in place within the district, or to fill a gap where no program is in place.  Its philosophy may not be identical to that of the schools.

At the first, second and third  grade levels, the association’s programs are designed to expose children to the sport, to spur their interest and give them some fundamentals while encouraging their continued future participation.

At the fourth, fifth and sixth grade levels, the program continues to provide the fundamentals while giving players the opportunity to compete in games (both home and away) .

The seventh and eighth grade levels will have an opportunity to participate after the school season is over.

Article II

Members

Members of the Association shall consist solely and exclusively of those persons who participate or have children participating in the basketball program offered by the Brookings Basketball Association.

Article III

Board of Directors

Section 1:        Number and Qualification.  The general management and control of the operations of the corporation shall be vested in a Board of Directors consisting of eight (8) members.  Each member of the Board of Directors will have voting rights.

Section 2:        Terms of Office and Election.  The term of office for the eight (8) Board of Directors shall be two (2) years.  Members nominated for the Board of Directors shall be elected through a ballot by a simple majority of eligible voting members present.

Section 3:        Vacancies.  If any vacancies shall occur on the Board of Directors by reason of  resignation or otherwise, the remaining Directors, by a majority vote, shall elect a successor to hold that office for the unexpired term.

Section 4:        Annual Meeting.  The annual meeting of the Board of Directors shall be held at the same time as the annual meeting of the membership.  This will be held prior to the start of the basketball season.    Ten (10) days written notice of the annual membership meeting will be posted on the BBA website.

Section 5:        Regular Meetings.  The Board of Directors shall meet at such times and upon such notice as the  Board may determine by resolution duly adopted from time to time.  These meetings will be open to the membership and posted on the BBA website.

Section 6:        Special Meetings.  Special meetings of the Board of Directors may be held at any time and place at the call of the President or upon the call of four (4) members of the Board of Directors communicated to each Director in writing at least five (5) days prior to the meeting.  The purpose of the special meeting and the time and place thereof shall be specified in said written notice.

Section 7:        Attendance at Meetings.  Directors are expected to attend all meetings of the Board and of their respective assigned committees. Regular noncompliance with this provision may result in removal from the Board.

Section 8:        Removal of Directors.  At any regular or special meeting called, any one or more on the Board of Directors may be removed with just cause by a vote of more than two-thirds (2/3) majority of the entire Board and a successor shall be elected in accordance with Section 3 of this Article.

Section 9:        Quorum.  At all meetings of the Board of Directors and its committees, a majority of Directors, or a majority of committee members, must constitute a quorum for the transaction of business.   All business decisions that require board approval shall be tabled until a quorum is present.

Section 10:      Depositories.  The Board of Directors shall designate the bank or trust companies in which the monies and securities of the Association shall be deposited.

Article IV

Officers

Section 1:        Designation.  Officers of the Corporation shall be at least five (5) in number and shall consist of a Past President, President, President Elect , Secretary, and Treasurer and such other officers as deemed necessary by the Board of Directors.

Section 2:        Nomination and Election.  At the annual Membership meeting of the Board of Directors, the Directors shall nominate and elect individuals to fill the offices of the Association who shall hold such offices until their successors have been duly elected and qualified.

Section 3:        Duties.

The Past President will serve as a resource to the President and chairperson of the nominating committee.  The Past President will perform other duties assigned to him/her by the President or Board of Directors.

The President shall be the principle officer of the Association and shall call, set agenda for, and preside at all meetings of the Board of Directors and have general supervision of the business of the Association.

The President Elect  shall take the place of the President whenever the President is absent or unable to act.  If neither the President nor Vice-President is present, the Board may appoint some other member of the Board to act on an interim basis.  It is the intention that the President Elect  shall become President upon the fulfillment of the President’s term or if  a vacancy should occur in the Presidency.  The President Elect  will perform  other duties assigned to him/her by the President or by the Board of Directors.  The President Elect will also conduct an annual financial review and audit of the organization’s books.   The President Elect will be elected to one, two-year term to be elected on odd numbered years.

The Secretary is responsible  for maintaining the Board’s official actions and legal records, recording and distributing minutes of all Board and membership meetings, and preparing all correspondence at the direction of the Board. The Secretary shall also maintain a register of addresses of all the members of the organization, and perform other duties assigned to him/her by the President or by the Board of Directors.    The Secretary will be elected to one, two-year-term to be elected on evennumbered years.

The Treasurer is responsible for maintaining the Associations financial records to include:  receiving, depositing, and disbursing all funds in a timely manner, maintaining accurate and complete financial records including bank accounts, developing an annual budget with board approval, and overseeing development of annual financial reports including reports of income, expenses, investments and balances.   The Treasurer will perform duties assigned to him/her by the President or by the Board of Directors.  The Treasurer will be elected to one, two-year-term to be elected on odd numbered years.

Members-At-Large shall be responsible for attending all Board and membership meetings, serve as chairpersons on standing committees assigned by the Board of Directors, and perform duties assigned to them by the President or by the Board of Directors.  One (1) Member-at-Large will be elected to one, two-year-term to be elected on odd numbered years and two (2)Members-at-Large will be elected to one, two-year-term to be elected on even numbered years.

Article V

Board Committees

The Board of Directors shall have the power to appoint members to committees established by it.  These may include but are not limited to committees dealing with fund raising, membership drives, tournament planning, instruction and coaching, supervision and alumni games.

Article VI

General Provisions

SECTION 1:      Compensation.  Members of the Board of Directors and the officers shall serve without compensation for their services. Directors and officers may be reimbursed for all expenses reasonably incurred on behalf of the Association.

SECTION 2:      Philosophy.  The Association realizes that at the seventh, eighth, and ninth grade levels, schools generally provide the opportunity for all players to participate in games scheduled by the schools and supervised by school coaches and personnel.  It is the Associations goal to have all members, regardless of ability, who have the desire to participate, be given the opportunity to compete on a BBA team both before the season begins and after the school season ends.  The coaches are encouraged to select players based upon their ability to compete at the levels encountered in tournament play.

Both players and their parents need to understand that the Brookings Basketball Association  expects coaches to coach as competitively as possible.  This may mean that some players may not see as much playing time as other members of the team.  However, every effort will be made to have players receive equal playing time.

At the fourth, fifth and sixth grade levels, the Association believes players should begin to experience playing in tournaments and individual games.

In the fourth grade and under, the Association recommends that teams are split evenly according to ability level.  At the fifth grade level and up, it is the coach’s discretion regarding the selection of teams.

SECTION 3:      Tournament Limits.  The number of games and tournaments will be determined by the coaching staff and parents at each grade level.

SECTION 4:      Selection of Coaches.  All coaches are volunteers for a specific team at each grade level.  The Association depends upon volunteer help and it realizes that both practice and games take a great deal of time.  The Association’s Board reserves the right to select/remove its coaches at all levels.

SECTION 5:      Fundraising.  All youth and parents in the Brookings Basketball Association are asked to participate in all fundraising activities.  All fundraising must be approved by the Board of Directors prior to implementation.

SECTION 6:      Scholarship.  In the event of a financial need, participants may apply for a scholarship to cover uniforms, tournament entry fees, travel expenses, etc.  Interested parties may apply through their respective coach.

SECTION 7:      Fiscal Year.  The Board shall, by resolution, establish the fiscal year of the Association.

SECTION 8:      These By-Laws may be amended by the Board of Directors as needed.

We, the undersigned Directors of the Brookings Basketball Association do hereby certify that the foregoing By-Laws were duly adopted as the By-Laws of said Association on the _______ day of ________ , 2009, and that the same do now constitute the By-Laws of this Association.

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President

 

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Vice-President

 

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Treasurer

 

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Secretary